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Instructions for online submissions

The following instructions for the Portlandpress Conference Abstracts online submission site are organized in question-and-answer format. You can read through the questions in order, or click on any of these questions to jump directly to the answer. When you're ready to continue, go back to the home page.

Getting started
Getting help

Do I need to do anything before I can begin submitting my abstract?

If you have never submitted to Portlandpress Conference Abstracts electronically before, you must first register for an account. To register, you will fill out a profile form telling us who you are and how to contact you if necessary. The information you supply here will also be filled in for you when you begin submitting an abstract. You can change any of this information at any time in the future by clicking the "Update my registration information" link on the submission home page, or by clicking "edit profile" on the top menu.

You will need to choose a username and password. Try to pick a password that you will not forget but that is not easy to guess. Combinations of upper- and lower case letters, numbers and punctuation marks are best (passwords are case-sensitive: capital letters must be entered as capitals, and so on). You can also change your password in the future, and if you ever forget your username and/or password, you can request a reminder via email by clicking on the link provided on the submission home page.

Finally, please be sure you enter an email address that you can use to handle Portlandpress Conference Abstracts business. All correspondence regarding your submissions will be sent to the address you enter, so use an email account that you check frequently, and take special care to enter the address correctly.

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How do I begin submitting an abstract?

If you have registered, and you are ready to submit an abstract, you can click on the "new abstract" link on the top menu to start the submission process. To submit your abstract, you will fill out three screens of information; the process is reasonably self-explanatory, and detailed help is provided along the way.

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What should I prepare ahead of time for a new submission?

Before you begin submitting, you should have the following items ready:

  • your abstract prepared on disk;
  • all information about the authors and the abstract;
  • the abstract, ready to be copy-and-pasted (or typed directly) into the web site;

They should be entered in the online form using the spaces provided.

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What happens after I complete a submission?

Has my abstract been accepted?

If you do not receive a submission number, please email the Conference Office (conferences@portlandpress.com) immediately.

Approximately 2 weeks after the abstract submission deadline has passed, you will receive an email informing you whether your poster has been accepted or not and informing you of your poster number and session time.

Prior to the publication, you will receive an email alerting you when a PDF is ready for proofreading, along with instructions on how to access the PDF and how to approve or reject it.

All poster abstracts will be available to view online two weeks prior to the event.

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What are some common pitfalls I should avoid?

  • Proofread your abstract for spelling and grammar before submitting it. If you find spelling or grammatical problems after the submission is complete, you will be able to edit the abstract via the "my abstracts" link on the top menu until the submissions deadline is closed. The Biochemical Society cannot be responsible for making editorial corrections to submitted abstracts, and any such changes that do get made will delay the processing of your abstract considerably.

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What should I do if I get stuck?

You will find detailed help links throughout the submission process, and you can use any of these links without stopping the submission. In case you are having more serious problems, you will also find a link on every page allowing you to send feedback directly to the Conference Office (conferences@portlandpress.com) staff. If you send a problem report from this page, we will make every effort to respond as soon as possible.

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